Community Organization Audubon Day 2025
April 26, 2025. Audubon Day is an annual event for the residents of our community to celebrate life in our town. Our local community organizations all participate in this fun day, which combines family activities with a vendor marketplace, beer garden, and food! We usually welcome 1000-1500 visitors throughout the day.
Community organizations can apply to participate free of charge.
Please add this “item” to your cart, and proceed with providing the information on the form that follows. No payment is required, but please proceed all the way through the checkout process.
Our daytime hours are 11am-5pm, during which we are very focussed on family-friendly activities. We will have a beer garden, food trucks and live music. Our beer garden, music and food will continue until 7pm.
There are indoor and outdoor spaces available.
All Vendor Applications are subject to approval and acceptance by the Audubon Celebration Committee. You will be notified within 5 business days if your application has been accepted.
Important information
The objectives of this event are CELEBRATION and OUTREACH.
Vendor booth space is allocated at no charge to community organizations so that everyone has the opportunity to meet with the community, promote your good work, and raise awareness for your organization. Please respect these intentions and use the space accordingly.
Please do not treat this event as a major fundraiser. The following are acceptable:
Selling spirit goods and items related to your organization.
Having an OPTIONAL donations bucket without any pressure for a specific amount.
The following is NOT ACCEPTABLE
Raffles, 50/50, basket sales or anything that requires a state gambling or raffle license.
Selling any kind of food or beverage (requires paid registration as a food vendor, with appropriate licensing in place).
Requiring a “donation” for an activity like balloon artists, face painting, etc. All of these activities are acceptable (and encouraged!) without a required donation.
If you have sponsors that you would like to represent at your booth, please adhere to the following guidelines.
Sponsorship branding should be secondary in terms of presentation at your booth - your organization should take center stage and be immediately identifiable as the booth host.
Sponsors should refrain from actively promoting their own business, and should focus on outreach for your organization.
Please remember that we do have regular vendor booths available for a very reasonable fee of $50-$75 if your sponsor would like to participate and actively promote their business.
Registration for this Event requires that you accept the terms of our Vendor Agreement, which can be found here: Link to Vendor Agreement
April 26, 2025. Audubon Day is an annual event for the residents of our community to celebrate life in our town. Our local community organizations all participate in this fun day, which combines family activities with a vendor marketplace, beer garden, and food! We usually welcome 1000-1500 visitors throughout the day.
Community organizations can apply to participate free of charge.
Please add this “item” to your cart, and proceed with providing the information on the form that follows. No payment is required, but please proceed all the way through the checkout process.
Our daytime hours are 11am-5pm, during which we are very focussed on family-friendly activities. We will have a beer garden, food trucks and live music. Our beer garden, music and food will continue until 7pm.
There are indoor and outdoor spaces available.
All Vendor Applications are subject to approval and acceptance by the Audubon Celebration Committee. You will be notified within 5 business days if your application has been accepted.
Important information
The objectives of this event are CELEBRATION and OUTREACH.
Vendor booth space is allocated at no charge to community organizations so that everyone has the opportunity to meet with the community, promote your good work, and raise awareness for your organization. Please respect these intentions and use the space accordingly.
Please do not treat this event as a major fundraiser. The following are acceptable:
Selling spirit goods and items related to your organization.
Having an OPTIONAL donations bucket without any pressure for a specific amount.
The following is NOT ACCEPTABLE
Raffles, 50/50, basket sales or anything that requires a state gambling or raffle license.
Selling any kind of food or beverage (requires paid registration as a food vendor, with appropriate licensing in place).
Requiring a “donation” for an activity like balloon artists, face painting, etc. All of these activities are acceptable (and encouraged!) without a required donation.
If you have sponsors that you would like to represent at your booth, please adhere to the following guidelines.
Sponsorship branding should be secondary in terms of presentation at your booth - your organization should take center stage and be immediately identifiable as the booth host.
Sponsors should refrain from actively promoting their own business, and should focus on outreach for your organization.
Please remember that we do have regular vendor booths available for a very reasonable fee of $50-$75 if your sponsor would like to participate and actively promote their business.
Registration for this Event requires that you accept the terms of our Vendor Agreement, which can be found here: Link to Vendor Agreement
April 26, 2025. Audubon Day is an annual event for the residents of our community to celebrate life in our town. Our local community organizations all participate in this fun day, which combines family activities with a vendor marketplace, beer garden, and food! We usually welcome 1000-1500 visitors throughout the day.
Community organizations can apply to participate free of charge.
Please add this “item” to your cart, and proceed with providing the information on the form that follows. No payment is required, but please proceed all the way through the checkout process.
Our daytime hours are 11am-5pm, during which we are very focussed on family-friendly activities. We will have a beer garden, food trucks and live music. Our beer garden, music and food will continue until 7pm.
There are indoor and outdoor spaces available.
All Vendor Applications are subject to approval and acceptance by the Audubon Celebration Committee. You will be notified within 5 business days if your application has been accepted.
Important information
The objectives of this event are CELEBRATION and OUTREACH.
Vendor booth space is allocated at no charge to community organizations so that everyone has the opportunity to meet with the community, promote your good work, and raise awareness for your organization. Please respect these intentions and use the space accordingly.
Please do not treat this event as a major fundraiser. The following are acceptable:
Selling spirit goods and items related to your organization.
Having an OPTIONAL donations bucket without any pressure for a specific amount.
The following is NOT ACCEPTABLE
Raffles, 50/50, basket sales or anything that requires a state gambling or raffle license.
Selling any kind of food or beverage (requires paid registration as a food vendor, with appropriate licensing in place).
Requiring a “donation” for an activity like balloon artists, face painting, etc. All of these activities are acceptable (and encouraged!) without a required donation.
If you have sponsors that you would like to represent at your booth, please adhere to the following guidelines.
Sponsorship branding should be secondary in terms of presentation at your booth - your organization should take center stage and be immediately identifiable as the booth host.
Sponsors should refrain from actively promoting their own business, and should focus on outreach for your organization.
Please remember that we do have regular vendor booths available for a very reasonable fee of $50-$75 if your sponsor would like to participate and actively promote their business.
Registration for this Event requires that you accept the terms of our Vendor Agreement, which can be found here: Link to Vendor Agreement
Indoor Spaces
Indoor vendor space is approximately 8 feet wide by 6 feet deep.
One table will be provided 6 feet by 3 feet.
There is limited space to hold extra stock, so please speak to us before registering if this is a concern.
Stalls must be staffed at all times, and be open to the public from 11am to 5pm. Vendors may not shut down early under any circumstances.
Vendors may load in between 9am-10am. No vehicles will be permitted in the Rec Center parking lot after 10am. Break-down and load out is from 5pm-6pm (or 7pm-8pm if you register to stay for the last 2 hours).
No refunds are available for vendor fees. In the event of inclement weather, our rain date is Sunday April 27th, 1pm to 7pm. In the highly unlikely circumstance of complete cancellation of this event by the Audubon Celebration Committee, full refunds will be made within 7 days.
Outdoor Spaces
Outdoor space is approximately 10 feet wide by 10 feet deep.
Vendors are responsible for their own tables, chairs and tents. If you choose to use a tent, you MUST have appropriate tent weights for safety.
Stalls must be staffed at all times, and be open to the public from 10am to 3pm. Vendors may not shut down early under any circumstances.
Vendors may load in between 9am-10am. No vehicles will be permitted in the Rec Center parking lot after 10am. Break-down and load out is from 3pm-5pm.
Outdoor vendors can request to stay for the evening event. You will need to provide your own lighting source. This is first come, first serve and will only suit some vendors. Please use the add-on when registering.
No refunds are available for vendor fees. In the event of inclement weather, our rain date is Sunday April 30th, 1pm to 7pm. In the highly unlikely circumstance of complete cancellation of this event by the Audubon Celebration Committee, full refunds will be made within 7 days.
Food Vendors
Food vendor permits include the mandatory opening hours of 11-5pm. We will have extended hours in our beer garden with live music, which will stay open until 7pm. We highly recommend you plan to stay until 7pm, but it is not required. There is no additional cost.
Outdoor space is approximately 10 feet wide by 10 feet deep. If you have a larger vehicle, please indicate the size in your registration. We can accommodate most.
Vendors are responsible for their own tables, chairs, tents and power generators. If you choose to use a tent, you MUST have appropriate tent weights for safety.
Food vendors must have an appropriate business license. We will provide a food sales permit for our event as part of your registration fee.
Stalls must be staffed at all times, and be open to the public from 11am to 5pm. Vendors may not shut down early under any circumstances.
Vendors may load in between 9am-10am. No support vehicles will be permitted in the Rec Center parking lot after 10am. Break-down and load out is from 5pm-6pm (or 7pm-8pm if you stay).
Food vendors who have not participated in Audubon Day previously will be asked to make a $150 deposit in additional to your registration fee, fully refundable on arrival on site. We have been disappointed by vendor no-shows in the past, and as food is a critical component of our event, we have had to introduce this policy to ensure we have enough food vendors available for our attendees.
No refunds are available for vendor fees. In the event of inclement weather, our rain date is Sunday April 27th, 1pm to 7pm. In the highly unlikely circumstance of complete cancellation of this event by the Audubon Celebration Committee, full refunds will be made within 7 days.
